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Plan a new hire's second week around fixed meetings

  • For Managers and team leads
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Build a week-two plan for Lena as a table with the header Day | Focus | With, one row per weekday Monday to Friday. Do not schedule anything during a blocked slot. Each weekday has exactly one Focus from the list in the notes, used once each. Keep Focus under 8 words. Last line exactly: Lena confirms the plan on Monday. Plain text, under 90 words.

Common mistakes when you ask AI for this

  • Scheduling on blocked days. The AI books Ravi or Mia on Wednesday. Try: Say: "Do not schedule anything in a blocked slot."
  • Repeating a focus. The AI uses a focus twice. Try: Say: "Use each focus once, one per day."
  • Ignoring day limits. The AI puts the ticket review on Thursday. Try: Say: "Respect each item's available days."
  • Missing the last line. The AI adds a friendly note. Try: Say: "End with the exact line."
  • Markdown. The AI bolds days. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."

What a strong prompt includes

  • Gives the header
  • Each focus once
  • Respect blocked slots
  • Available days
  • Closing line

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