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Email a report the follow-ups from your one-on-one

  • For Managers and team leads
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Beginner

About this exercise

You are Sam, a manager. Write a follow-up email to Maya from your notes. The first line is the subject, exactly: Subject: Follow-ups from Tuesday. Then list her two action items and your two as dash bullets, each with its date. End with the exact line: Next 1:1: Thursday, May 15. Plain text, under 90 words, and leave out your private notes.

Common mistakes when you ask AI for this

  • Wrong subject or ending. The AI invents its own subject and a friendly sign-off. Try: Say: "First line exactly Subject: Follow-ups from Tuesday. Last line exactly Next 1:1: Thursday, May 15."
  • Missing or wrong bullets. The AI blends the actions into paragraphs or drops a date. Try: Say: "Four dash bullets, two for Maya and two for me, each with its date."
  • Leaking private notes. The AI treats every line of the notes as usable. Try: Say: "Leave out my private notes and anything about her workload."
  • Markdown. The AI bolds names and dates. Try: Say: "Plain text, no bold."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."

What a strong prompt includes

  • Gives the exact subject
  • Names the new next-1:1 date
  • Asks for four dash bullets
  • Keeps private notes out
  • Plain text

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