Draft a polite DPA gap email to a vendor for legal review

About this exercise

Draft an email to vendor contact Ines Calloway about three gaps between our DPA standard and her DPA. Plain text. The first line must be exactly: DRAFT - legal reviews before sending. Then a Subject line, "Hi Ines,", exactly three bullet lines starting with "- " and a two-sentence close. Each bullet gives our standard, her DPA and a request to align or explain. Do not call anything non-compliant or breaching, do not mention the law, and do not threaten. Under 170 words.

Common mistakes when you ask AI for this

• Listing the audit right. The AI adds the audit as a fourth item though it matches. Try: Say: "Only the three gaps; the audit right is fine."
• Accusing the vendor. The AI says the DPA fails legal requirements. Try: Say: "No accusations, no mention of the law."
• No draft marker. The AI starts with the subject line. Try: Say: "First line exactly: DRAFT - legal reviews before sending."
• Dropping a number. The AI writes 'our timeline is shorter'. Try: Say: "Give both numbers in each bullet."
• Trusting the AI to count words. AI runs long. Try: Say: "Each bullet under 28 words."
• Markdown. The AI bolds the subject. Try: Say: "Plain text, no bold."

What a strong prompt includes

• Draft marker
• Reader
• Three bullets
• Our standard vs hers
• Polite, no law

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