Explain a travel expense policy change to staff in 3 sentences

About this exercise

Finance updated the travel expense policy, and the memo is long and full of accounting detail. You're writing the all-staff Slack post: at most 3 sentences, plain text, with what changes for travelers first. Use the corrected meal per diem, and leave out the accounting-team details. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Missing the correction. $65 is in the main list. Try: Add: "Use the corrected $70 per diem."
• Forgetting who reads it. The AI includes GL codes and workflows. Try: Add: "For all staff who travel. Skip accounting-team details."
• Dropping key rules. Squeezed for space, the AI cuts the 30-day deadline. Try: Add: "Include the $25 receipt rule and the 30-day deadline."
• Asking for a summary. The AI writes bullets with headings. Try: Be exact: "At most 3 sentences, plain text."

What a strong prompt includes

• Uses the correction
• Says who reads it
• Skips accounting details
• Limits the sentences
• Asks for plain text

Practice this now ↑

Related exercises

• Announce a new weekend rotation in three clear rules (Productivity AI · Managers and team leads)
• Answer a patient's billing question in plain words (Writing AI · Nurses and healthcare workers)
• Answer your CMO's campaign question in one Slack message (Marketing AI · Marketing and content)
• Approve or deny shift swaps using the warehouse rules (Productivity AI · Managers and team leads)
• Approve or return expense claims against the policy (Productivity AI · Finance and accounting)