Build a benefits fair checklist after a vendor cancels

About this exercise

You're organizing your company's benefits fair and want a prep checklist for the HR team. You want exactly 5 numbered lines sorted by due date, each as date - task - owner, under 70 words, plain text. Drop the tasks for the vendor that canceled, use the room change, and leave out the budget notes. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Keeping the canceled vendor. The parking pass task is in your list. Try: Add: "ClearSight canceled; drop their tasks."
• Missing the room change. Cafeteria B is in the signage task. Try: Add: "The fair moved to the Training Center."
• Not sorting by date. The AI keeps your list order. Try: Add: "Sort by due date."
• Including budget notes. The AI adds dollar amounts to tasks. Try: Add: "Leave out budget notes. Plain text, 5 numbered lines."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 70 words" and it often lands well over. Try: Cap each part instead: "each line under 9 words."

What a strong prompt includes

• Says how many lines
• Drops the canceled vendor
• Uses the room change
• Sorts by date
• Sets a word limit

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