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Build a candidate's interview schedule around interviewer limits

Practice: Saying who it's for. About 5 minutes.

About this exercise

You're the recruiting coordinator sending Dana Liu her onsite schedule for Thursday. You want exactly 5 numbered lines: four 45-minute interviews from 9:00 to 12:00 plus a 12:00 team lunch, each as time - name (topic), under 70 words, plain text. Every interviewer must be in a slot they can make, use the replacement for the interviewer who dropped out, and keep the hiring team's private comments out since Dana will read it. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

  • Not stating availability. The AI assigns slots in the order people are listed, so Grace and Tom end up in times they can't make. Try: Add: "Fit each interviewer into a slot they're free for."
  • Missing the dropout. Bea is in the main list, and the AI may keep her or put Hiro in the wrong slot. Try: Add: "Bea is out; Hiro covers process questions and is only free 9:00-9:45."
  • Forgetting who reads it. The AI pulls in useful-looking hiring notes, including salary. Try: Add: "Dana will read this. Leave out all private hiring team notes."
  • Letting the AI pick the layout. The AI writes a welcome email or a table with headings. Try: Be exact: "Exactly 5 numbered lines like '1. 9:00-9:45 - Hiro Tanaka (process questions)'. Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for "under 70 words" and it often lands well over. Try: Cap each part instead: "each line under 9 words."

What a strong prompt includes

  • Says how many lines
  • Shows the line shape
  • Uses availability
  • Handles the replacement
  • Hides private notes

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