Build a gala run of show for volunteers without donor notes

About this exercise

You're the events coordinator for a nonprofit gala and need a run of show for the volunteer team. You want exactly 6 numbered lines in time order, each as time - what happens - volunteer lead, under 70 words, plain text. Use the change that moved the auction before dinner, and leave out the private donor notes. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Using the draft times. The draft schedule is the clearest list, so the AI keeps it. Try: Add: "Use the committee's change: live auction 6:45, dinner 7:15, program 8:00."
• Leaking donor notes. The AI includes table assignments and pledges. Try: Add: "This goes to volunteers. Leave out the private donor notes."
• Dropping the leads. The AI lists times and events without names. Try: Add: "Each line: time - what happens - volunteer lead."
• Letting the AI pick the layout. The AI writes a table with notes. Try: Be exact: "Exactly 6 numbered lines, plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 70 words" and it often lands well over. Try: Cap each part instead: "each line under 8 words."

What a strong prompt includes

• Says how many lines
• Uses the change
• Hides donor notes
• Says who reads it
• Sets a word limit

Practice this now ↑

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