Summarize a program report for the board with corrected numbers

About this exercise

You're the program director at an adult literacy nonprofit, and the board wants the quarter's results before Thursday's meeting. You want at most 3 bullets under 60 words, plain text, each comparing a result to its goal. One number in the report double-counted people, so use the corrected figure, and leave out the anecdotes. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Missing the data note. The 138 enrollment number is in the results, and the fix is in a note below. Try: Add: "Use the corrected enrollment count from the data note."
• Dropping the goals. The AI reports results alone, so the board can't tell what was met. Try: Add: "Compare each result to its goal."
• Including stories. The AI likes to add a human touch, but the board asked for numbers. Try: Add: "Skip the stories and next-quarter plans."
• Not limiting the bullets. The AI writes a report with headings. Try: Be exact: "At most 3 bullets, plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 60 words" and it often lands well over. Try: Cap each part instead: "each line under 14 words."

What a strong prompt includes

• Limits the bullets
• Compares to goals
• Uses the correction
• Skips stories
• Says who reads it

Practice this now ↑

Related exercises

• Alert sales to a competitor's price change, facts only (Research AI · Product managers)
• Announce a new weekend rotation in three clear rules (Productivity AI · Managers and team leads)
• Approve or deny shift swaps using the warehouse rules (Productivity AI · Managers and team leads)
• Approve or return expense claims against the policy (Productivity AI · Finance and accounting)
• Approve part of an overtime request with the math (Writing AI · Managers and team leads)