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Build a privacy data-map table from IT interview notes
- For Compliance and risk
- You practice Asking for a format you can use
- Time about 5 minutes
- Level Intermediate
About this exercise
From interview notes, build a data map for the privacy lead. Write a prompt for a markdown table System | Personal data | Purpose | Retention with one row per system, under 150 words. Anything the notes don't state is exactly "Not stated". After the table, one last line starting "Gaps for the privacy lead:" that lists the systems with a Not stated cell. Do not label any data as sensitive or regulated.
Common mistakes when you ask AI for this
- Guessing retention. AI writes a typical retention period for CRM. Try: Say: "Anything not stated or open: exactly 'Not stated'."
- Adding the laptop. AI adds the intern's laptop as a system. Try: Say: "One row per official system; leave out the laptop."
- No gaps line. AI ends with commentary or a classification of the data. Try: Say: "Last line: Gaps for the privacy lead: then the systems with Not stated."
- Trusting the AI to count words. AI is bad at counting and usually runs long, so a vague "keep it short" lands over the limit. Try: Cap each part instead of the total, for example "each line under 15 words".
What a strong prompt includes
- Columns
- Not stated rule
- Gaps line
- Skips non-systems
- Caps cells
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