Summarize an accommodation request for the HR lead

About this exercise

Summarize the manager's message for HR lead Dolores Pike in plain text, under 120 words, as four labeled lines: Request:, Facts given:, Not stated:, Questions for HR:. Include only what was written. Do not record any diagnosis or medical details, do not say whether the request will be approved, and do not give legal conclusions. Questions for HR: lists at most 3 questions and may mention the process, not the law. HR reviews before anything is shared.

Common mistakes when you ask AI for this

• Repeating the opinion. The AI includes 'manager thinks he is making excuses'. Try: Say: "Include only what was written as facts; leave out opinions."
• Deciding. The AI recommends approving or denying. Try: Say: "Do not say whether it will be approved."
• Missing the unknowns. The AI skips what is not stated. Try: Say: "Add a Not stated: line listing what is unknown."
• Labels. The AI writes a narrative. Try: Say: "Four lines with these exact labels."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."
• Markdown. The AI bolds words or adds headings. Try: Say: "Plain text, no bold, no headings."

What a strong prompt includes

• Named reader
• Four labels
• Written facts only
• No medical or decision
• Word cap

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