Library › People & HR AI › HR and recruiting
Turn survey themes into an action plan memo for managers
- For HR and recruiting
- You practice Saying who it's for
- Time about 5 minutes
- Level Intermediate
About this exercise
Write an action plan memo for Logistics managers in plain text with exactly these headings on their own lines: Theme, Action, Owner and date, How we will know. Under 160 words. Cover only the two themes the notes say were prioritized. Each section has one line per theme. Use only owners, dates and measures in the notes. Do not promise outcomes or comment on any individual.
Common mistakes when you ask AI for this
- Adding other themes. The AI plans for pay and recognition. Try: Say: "Cover only the two prioritized themes."
- Naming Ravi. The AI mentions the comment. Try: Say: "Do not comment on any individual."
- Headings. The AI invents sections. Try: Say: "Exactly these four headings."
- Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."
- Markdown. The AI bolds words or adds headings. Try: Say: "Plain text, no bold, no headings."
What a strong prompt includes
- Four headings
- Two themes only
- Owners and measures
- No promises
- Word cap
Related exercises
- Acknowledge an employee's concern without promising outcomes (People & HR AI · HR and recruiting)
- Announce a colleague's departure neutrally to the team (People & HR AI · Managers and team leads)
- Announce a delay to three audiences with different limits (Leadership AI · Communications and PR)
- Announce a payroll date change in four lines (People & HR AI · HR and recruiting)
- Announce one feature separately to admins and to end users (Customer Support & Success AI · Customer success managers)