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Post a four-line quality hold notice without guessing the cause

  • For Operations and supply chain
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Beginner

About this exercise

Write a prompt for a floor notice with exactly four lines starting "HOLD:", "Where:", "Do not:" and "Release:". Do not state or guess the cause. Plain text, under 70 words.

Common mistakes when you ask AI for this

  • Guessing the cause. The AI mentions the supplier's glaze or transit damage. Try: Say: "Do not mention or guess any cause."
  • Vague prohibitions. The AI writes 'do not use' without listing actions. Try: Say: "Do not: picking, shipping, moving pallets and opening cases."
  • Missing identifiers. The AI leaves out the lot number or location. Try: Say: "HOLD: lot number, product and case count; Where: aisle and racks."
  • Getting markdown back. AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted. Try: Say "plain text, no bold, no headings, no asterisks".
  • Trusting the AI to count words. AI is bad at counting and usually runs long, so a vague "keep it short" lands over the limit. Try: Cap each part instead of the total, for example "each line under 15 words".

What a strong prompt includes

  • Quotes the four labels
  • Lists the banned actions
  • Names who releases
  • Bans speculation
  • Asks for plain text

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