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Pull confirmed action items from messy meeting notes into a table

  • For Project managers
  • You practice Keeping the AI to your sources
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Write a prompt for a markdown table with columns Owner, Action and Due that lists only actions where the notes give both an owner and a due time. After the table add one line starting "No clear owner or date:" listing the items that lack one. Decisions are not actions. Under 100 words.

Common mistakes when you ask AI for this

  • Listing vague items as actions. The AI includes the dock door quote and the overtime review with a guessed owner. Try: Say: "Include a row only if the notes give both a named owner and a due time."
  • Treating decisions as actions. The AI lists moving the lunch. Try: Say: "Decisions are not actions."
  • No unassigned line. The AI drops the vague items entirely. Try: Say: "After the table, one line: No clear owner or date: ..."
  • Trusting the AI to count words. AI is bad at counting and usually runs long, so a vague "keep it short" lands over the limit. Try: Cap each part instead of the total, for example "each line under 15 words".

What a strong prompt includes

  • Names the table columns
  • Requires owner and due
  • Excludes decisions
  • Asks for the unassigned line
  • Sets a length limit

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