Keep observed facts apart from staff statements in audit notes

About this exercise

Fieldwork notes mix what the auditor saw with what staff said. Write a prompt for plain text with two labeled groups: Observed: then bullets of what the auditor saw or counted, and Stated by staff (not tested): then bullets of claims nobody has checked. At most 6 bullets in total, each under 18 words, no other text except a last line reading exactly: Statements not yet tested: followed by the number.

Common mistakes when you ask AI for this

• Mixing facts and claims. AI lists the taxi receipt as a fact because it sounds plausible. Try: Say: "Staff claims with no evidence go under Stated by staff (not tested)."
• Dropping figures. AI says 'a small difference' instead of the amounts. Try: Say: "Include the figures from the notes."
• No closing count. AI ends with its own conclusion. Try: Say: "Last line exactly: Statements not yet tested: 2"
• Getting markdown back. AI adds bold, headings and bullets by default, which show up as stray symbols when pasted. Try: Say "plain text, no bold, no headings, no asterisks".
• Too many bullets. AI lists everything it finds instead of stopping at your limit. Try: Say "at most N bullets, nothing else" and name the limit.

What a strong prompt includes

• Names groups
• Marks untested
• Bullet limit
• Exact last line
• Plain text

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