Summarize weekly KPIs for the director without a misleading comparison

About this exercise

Write a prompt for a summary addressed to Nora Whitfield, the operations director. Start with "Nora,", open with the overtime number, then cover the other metrics that missed target. Compare on-time-in-full only like-for-like, and say that the definition changed. End with exactly one question asking her to decide something. Plain text, under 110 words.

Common mistakes when you ask AI for this

• Comparing OTIF across methods. The AI says OTIF rose 4 points from 88% to 92%. Try: Say: "Compare OTIF like-for-like and note the definition changed."
• Leading with good news. The AI opens with safety or OTIF. Try: Say: "Start with Nora, then open with the overtime number against budget."
• Missing the ask. The AI ends with a general closing line. Try: Say: "End with one question asking her to decide on weekend overtime."
• Getting markdown back. AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted. Try: Say "plain text, no bold, no headings, no asterisks".
• Trusting the AI to count words. AI is bad at counting and usually runs long, so a vague "keep it short" lands over the limit. Try: Cap each part instead of the total, for example "each line under 15 words".

What a strong prompt includes

• Names the reader
• Says what to open with
• Handles the OTIF change
• Ends with one question
• Asks for plain text

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